Norfolk, Virginia USA March 3 - 7, 2004

Final Submission Instructions

This web page provides information about submitting final copy for papers, panels, and specials sessions. Instructions for some required fields differ for papers, panels, and special sessions. So, please read the entire page and take note of specific requirements. Submissions that do not conform to the expected standards, specifications, and formats will be returned to the author for corrections and/or alterations. Submissions that fail to meet the expected standards, specifications, and formats by the deadline will not be published.

Contents of this page

• Deadlines
• Preparation of Final Copy
• Submission of Final Copy

Deadlines

• Title and Author modifications (i.e., Spelling corrections, Rewording, etc.) : Friday, November 7, 2003
• Final Version for Online Database and Proceedings: Monday, November 24, 2003
• Faxed copy of ACM copyright/permission  release form:  Monday, November 24, 2003
  The copyright form for papers is available from the publisher's website here
  The permission form for panels and special sessions is available from the publisher's website here

Preparation of Final Copy

NOTICE TO ALL AUTHORS: Several activities must be performed to ensure that your work is correctly represented in the conference program and proceedings. Please follow this list of steps carefully.

1. Database Information Verification:  DUE by Friday, November 7, 2003

   Double check the information about your submission that is recorded in the SIGCSE 2004 database. Some authors may make title changes based on reviewers' comments or instructions received from the Program Committee. Please make modifications to the final title and author list immediately in the online database. THIS MODIFICATION IS URGENT -- the information is needed to prepare the Advance Program.

   To check and/or update your Title and Author(s) listing in the SIGCSE database, use your submission ID number and password assigned to your submission by accessing

   • For papers, the Verify/Update Previously-Submitted Paper form.
   • For panels, the panel moderator should Verify/Update Previously-Submitted Panel form.
   • For special sessions, the Verify/Update Previously-Submitted Special Session form.

    

2. Verify Conformance to Format Requirements: DUE by Monday, November 24, 2003

   Double check that your submission adheres to the SIGCSE 2004 Format Instructions and includes all required sections (i.e., Abstract, Categories & Subject Descriptors, General Terms, and Keywords).  These are the same guidelines published when you submitted your paper/panel/special session, so hopefully you should not have to make any significant modifications.

    

3. Insert copyright statement: All papers, panels, and special sessions submissions must have a copyright or permission release statement inserted in the lower left of the first column. The Publisher's Website provides instructions on how to add the appropriate notice. Instructions for paper authors is here, and instructions for panel and special session organizers is here.

Submission of Final Copy: DUE by Monday, November 24, 2003

Electronic Submissions Only  (requires Netscape or Internet Explorer 3.0 or higher):

Three submissions are necessary: one to the online database maintained by SIGCSE and two to the publisher. The publisher is to receive (1) the pdf file and (2) a copy of the actual source file. The source file is needed to allow the publisher to extract text and data to produce the metadata for ACM's Dgital Library. Paper authors must also submit a signed copyright release form. The instructions below will guide you in submitting the final copies to the online database and the publisher.

Step (1): Complete final editing of your submission according to the instructions listed above.

Step (2): Convert your paper into Adobe PDF format. Be sure to retain a copy of the source document, as well. Refer to our hints on creating PDF documents.

Step (3): Using your ID number and password assigned to your submission for review, submit the pdf file of the final copy to the SIGCSE online database by accessing

• For papers, the Verify/Update Previously-Submitted Paper form.
• For panels, the panel moderator should Verify/Update Previously-Submitted Panel form.
• For special sessions, the Verify/Update Previously-Submitted Special Session form.

Step (4):  Submit two files (pdf and source) to the publisher -- follow the submission instructions at the Publisher's Website.  Instructions for paper authors is here, and instructions for panel and special session organizers is here.

Step (5):  Fax the ACM Copyright Release Form (for papers) or ACM Permission Form (for panels and special sessions) to the publisher.  Instructions for paper authors is here, and instructions for panel and special session organizers is here..

Step (6):  Send email to dharms@depauw.edu with the subject line "Submission - 'Name' " (where you fill in the appropriate lead author's or moderator's name) to inform the Publications Editor that your final copy has been updated in the SIGCSE online database, that you have submitted both pdf and source files to the publisher, and that you have faxed the appropriate copyright/permission form to the publisher.

Deadline: All electronic submissions must be received by Monday, November 24, 2003.